Top 10 Project Management Tools for Agencies in 2025

Every employee has their own approach to project management. Some rely on email to track tasks, while others use the classic pen-and-paper method. Meanwhile, some prefer a more visual approach, using a Kanban board to organize and monitor their workflow. Any of these systems work fine individually, but when you collaborate on projects as a team, you need a reliable project management tool that works for everyone. In this article, we will walk you through the best project management tools for agencies. These tools can help track projects, facilitate collaboration, and ensure that everyone is informed and aligned. 

Key Features of the Best Free Project Management Tools

To narrow down your search for the best project management tools for agencies, consider these key criteria:

• Free for unlimited projects: Choose a project tracking software that allows you to manage unlimited projects for free. 
• Hosted: While there are plenty of free, self-hosted project management apps, they take longer to create and manage. So, look into software hosted by the companies that provide the tools. 
• Collaboration and sharing capabilities: The task management software in this list makes it easy to add members to your project management setup. You can also control user type and permissions for more productive agency management. 
• Integrations: An excellent project tracker should integrate seamlessly with the rest of your apps. This list includes apps integrating with other popular software, such as Slack, email, calendar, and document storage and sharing. 
• Flexibility: Look for an app that supports different project management methodologies. This will help you become the best project manager who can handle multiple teams, project types, and organization types. 

The Best Project Management Tools for Agencies 

Here are the best tools to consider to seamlessly track projects, achieve goals, and make your company stand out in 2025: 

1. monday.com

Chosen as one of the top Global Software companies of 2024 on G2. Its easy-to-use dashboards, automation, and integrations empower teams to build their ideal workflow in one workspace. Additionally, monday.com fits any business needs and scales with the organization as it grows. 

Best Features:

• Monday AI assistant helps automate work and generate content.
• Customizable dashboards featuring 30+ widgets
• More than 10 project views, such as the Kanban board, Gantt charts, etc. 
• No-code solutions to tailor and streamline business workflows through automation.
• Seamless collaboration using Whiteboard, embedded documents, update section, etc.

Pricing: 

For 3 to 49 seats:

• Free
• Basic: $12/month per seat
• Standard: $14/month per seat
• Pro: $24/month per seat
• Enterprise: Custom pricing

2. ClickUp

ClickUp is a versatile all-in-one platform with customizable workflows, time tracking, and goal setting. It is ideal for agencies handling diverse projects. It is the only platform in our list that combines project management, knowledge management, and conversations all in one place. ClickUp works with over 3 million teams to solve many use cases across various departments and industries. 

Best Features:

• ClickUp Tasks for managing project workflows and organizing tasks. 
• More than 15 ClickUp Views, like Gantt charts, lists, and Kanban boards for visualizing, tracking, and managing tasks. 
• ClickUp Chat View lets team members discuss ideas, share updates about a project, and directly assign comments. 

Pricing: 

• Free Forever
• Unlimited: $7/month
• Business: $12/month per user
• Enterprise: Custom pricing

3. Asana

Asana can help manage complex projects with task dependencies, timelines, and team coordination. It has 169,000+ customers, including Amazon, Accenture, Suzuki, Morningstar, and Anthropic. The app can automate everything, from goal setting and tracking to capacity planning and product launches. 

Best Features: 

• Features Boards, Gantt Charts, Timelines, Calendars, and Lists for a comprehensive view of your projects 
• Forms, Rules, Bundles, and Templates allow you to set up workflow automation seamlessly
• Integrates with 200+ apps like Slack, Google Drive, and Microsoft Teams for seamless collaboration

Pricing: 

• Personal: $0
• Starter: $13.49/month per user
• Advanced: $30.49/month per user
• Enterprise and Enterprise+: Custom pricing

4. Wrike

If you’re looking for a comprehensive work management platform, Wrike is a good fit. It simplifies complicated workflows, improves productivity, and empowers users to focus on essential tasks. Wrike caters to diverse industries and team sizes, making it a versatile solution for any organization looking to improve its operational efficiency.

Best Features:

• An AI tool for project management called Wrike’s Work Intelligence.
• Various layouts like Calendar view, Kanban board, Table view, Gantt charts, and Workload charts
• Cross-tagging, live document editing, proofing, external collaborators, and more.

Pricing: 

• Free
• Team: $9.80/month per user
• Business: $24.80/month per user
• Enterprise and Pinnacle plans: Custom pricing

5. Trello

Trello is a simple, easy-to-use project management software that lets you turn complicated projects through Kanban Board-style visualization. The digital Kanban Board allows you to swiftly update project status by dragging and dropping cards through different stages such as ‘To Do,’ ‘Backlog,’ ‘In Progress,’ and ‘Done.’

Best Features:

• Trello uses a visual system where tasks are organized into boards, lists, and cards, making it easy to track progress.
• With multiple views, you can switch between Kanban, Calendar, Timeline, and Table views to see your tasks in different formats.
• You can integrate Trello with other tools, such as Slack and Google Drive, to maximize its functionality.
• Trello offers shortcuts to speed up navigation and task management.
• You can customize cards visually with images and colors to make them stand out.

Pricing: 

• Free: $0
• Standard: $6/month per user
• Premium: $12.50/month per user
• Enterprise: $17.50/month per user (50 users)

6. Basecamp

Basecamp project management software promotes online collaboration, connecting small teams and maintaining their focus on business goals. The app helps teams communicate better with message boards, file sharing, to-do lists, etc. 

Best Features:

• Real-time group chats (Campfires) and private messaging (Pings) for seamless communication.
• Hill Charts is a unique way to visualize project progress beyond traditional task lists.
• Reports & Insights provide an overview of who’s working on what and track team productivity.
• Easily upload, store, and share documents within projects with file storage and sharing features
• Centralized discussions for project updates, feedback, and announcements using Message Boards.

Pricing:

• Basecamp: $15/month per user
• Basecamp Pro Unlimited: $299/month per user

7. Smartsheet

Smartsheet Smartsheet is an innovative work management platform designed to unite people, processes, and technology, enabling individuals to create impactful change. Over 90% of Fortune 100 companies prefer Smartsheet, which helps them optimize their resources, enhance efficiency, boost agility, and foster collaboration.

Best Features:

• Organize and visualize data with grid, card, Gantt, and calendar views to meet project requirements.
• Smartsheet with tools like Google Workspace, Microsoft Office 365, Slack, and DocuSign for seamless collaboration.
• Share sheets, comment on tasks, and work together in real-time.
• Create custom dashboards and generate reports to track key metrics and project progress.
• Use pre-built templates for project management, marketing, IT, and more to save time.

Pricing: 

• Free
• Pro: $9/month per user
• Business: $32/month per user
• Enterprise: Custom pricing

8. Zoho Projects

Zoho Projects is cloud-based project management software with over 200,000 customers worldwide. It helps you plan and execute your projects perfectly. With Projects, you can assign tasks easily, communicate effectively with your team and clients, be informed of all project updates, get detailed reports on work progress, and deliver projects on time every time. 

Features:

• Visualize project timelines and adjust schedules with drag-and-drop functionality.
• Streamline repetitive tasks with automation and workflow rules.
• Communicate instantly with team members through direct messaging and group chats.
• AI Assistant (Zia) helps gather data insights, scheduling assistance, and predictions with Zoho’s AI-powered assistant.
• Connect Zoho Projects with other Zoho apps and third-party tools for seamless collaboration.

Pricing:

• Free: $0
• Premium: $4/month per user
• Enterprise: $9/month per user

9. Jira

Jira project management software is ideal for agile development and IT-related projects. IT professionals and project managers use it to monitor glitches and bugs, establish a collaborative development space, and facilitate sprints.

Best Features:

• Create Scrum boards to break complex projects into smaller, manageable tasks.
• Track projects using out-of-the-box dashboards and reports 
• Intuitive drag-and-drop feature to set up automation quickly
• Set up Open DevOps to integrate Jira with Atlassian and connect tools automatically

Pricing:

For 10 users:

• Free: $0
• Standard: $8.15/month per user
• Premium: $16/month per user
• Enterprise: Custom pricing

10. Adobe Workfront

Adobe Workfront and other Adobe products, like Photoshop and Illustrator, can help create a cohesive and creative environment for your team. Its project management features include asset management, resource scheduling, and digital proof, all built to address creative project needs.

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Best Features:

• Gain insights into project progress with built-in analytics and visualization tools.
• Supports Agile, Kanban, Scrum, and hybrid approaches for different project needs.
• Seamlessly connect with Adobe’s suite of creative tools for enhanced collaboration.

Pricing:

• Offers custom pricing for Select, Prime, and Ultimate plans

Conclusion

A good project management software can make all the difference for agencies handling multiple clients, juggling deadlines, and performing creative tasks. As agencies continue to grow, using powerful tools ensures smoother operations, better teamwork, and more successful projects. 

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